MAURY BOOSTERS ASSOCIATION

BOARD MEETING MINUTES

Date | time 10/7/2024 7:00 PM  

Location: Trinity Presbyterian, 1600 Colonial Ave 

In Attendance

☑Julie Malcolm ☐Christine Redel ☑Megan Kiefner ☐Sarah Wesley 

☐Courtney Epps ☑Katherine Moore ☑Jennifer Moody ☐Elise Chard 

☑Julie Walsh ☑Nicole Drummond ☐Steven Traylor ☐Rebecca Danchise 

☑Erika Donohue ☑Brian Wynne ☑Ann Marie Wynne ☐Courtney Challoner 

☑Bob Dwyer ☐Catherine LaVoy ☐Melanie Sewell ☑ Summer Brennan

☑Karen Anderson ☑Ann Bockheim ☐ Jack Howell ☑ Michelle Nottingham

☐Shawn Wilkerson ☑Nicole Barnes ☐ Sarah McBride ☐ Cerise White

☐Jessica Dumm ☐James Barnes ☑Billy Chard ☑Grant Miller

☑Mylo Bowles ☑Kennedi Carpenter ☑Claire Giglio ☑Mia McBride

☑Kathleen Searing ☑Isabella Stone ☑Carin Carr


Call to Order and Welcome 

  • Meeting called to order by Julie Malcolm

  • Welcome new student liaisons! 

Approval of Sep 9th, 2024 Minutes 

  • Motion to approve: Megan Kiefner

  • Second: Karen Anderson

  • All in favor: Ayes unanimous

Treasurer’s Report – Treasurer: Sarah Wesley 

  • Current Balance $30,790.50

  • Update on Merch Sales

    • All dangle earrings sold; 5 stud sets remaining

    • T-shirts and stadium chairs still available

  • Next meeting – provide break-even analysis

Committee Report – Grants – Julie Walsh / Courtney Epps / Nicole Drummond

  • Mid-month Grant up for approval via an online vote: 

  • Grant no: 2425-08

Requestor: Phillip Lane Maury Marching Band

Amount of Grant: $1537.15

Request:  3 complete sets of performance flags and a band set of shoe spats

Number of students benefited: 45

The Grant passed with 13 Board members voting yes. The voting record is linked here: https://docs.google.com/spreadsheets/d/1MPwLD0c7sp5qRwA9NWGbifpQVdy53Cl8rZidHwKOckw/edit?usp=sharing 

  • New grants: 

  • Grant no: 2425-07

Requestor: Catherine LeVoy/Maury Social Studies Department

Amount of Grant: $1440.00

Request:  Admission and Transportation for 11th Grade Field Trip to Fort Monroe

Number of students benefited: 120
++Grant was not approved by Maury Administration++

  • Grant Committee plans to discuss further with Admin

  • Grant no: 2425-09

Requestor: Heather Ellsworth/ Maury Drama and Band

Amount of Grant: $400

Request:  Master Class by the National Touring Company of Mean Girls for members of the Band and Drama Club to prep for their production

Number of students benefited: 150

  • Motion to Approve: Katherine Moore

  • Second: Anne Marie Wynne

  • Ayes Unanimous

  • Grant no: 2425-10

Requestor: Allison Copeland/CTE

Amount of Grant: $295

Request:  One Commercial Grade microwave oven for students to use in the lunchroom

Number of students benefited: 500+

  • Further discussion with Administration is needed regarding the operation, maintenance and cleaning of the microwave as well as whether multiple units are needed


Committee Report – Teacher Appreciation – Christine Redel / Ann Bockheim/ Steven Traylor / Karen Anderson

  • Amazon Wish List Success – 13 teachers received classroom items and the Commodore Closet is well stocked!

  • Booster Night at the Football Game – Oct 18 (Homecoming) – 

    • Photo Booth, Sell Merch, Raffle for each quarter, Popcorn, bottled water

    • Department with most teachers wins lunch

    • Face Painting – Izzy will ask art students

    • Who is available to help -> sign up sheet was passed around and given to Nicole

  • Update on Halloween Treats for teachers and staff

    • Student Liaisons will work on putting together the goody bags

  • Happy Hour at Cogan’s in November – will target the Friday prior to Thanksgiving week

Committee Report – Fundraising – Brian and Ann Marie Wynne / Bob Dwyer / Elise Chard / Jennifer Moody 

  • GUAD's Night - Wednesday, Oct. 9th - 5-9pm; 7515 Granby Street/Wards Corner- 15% of total sales from the whole evening will be donated to us. All money will go towards the Commodore Care Committee. 

  • Baker's Crust moved to November – Billy Chard will work on scheduling a date with them. Can hand out flyers at Homecoming Football Game Oct 18 and Trivia Night Nov.

  • Selling Merch - Football game (Homecoming), Beginning of basketball season. Volleyball – will post another reminder in GroupMe for parents; many parents bought them at Open House. 

  • Fruit Sale – 

    • Date – website closes Nov 24th and delivery is week of Dec 9th 

    • Volunteer hours needed – NHS and Med Program

      • Delivery day – 15-20 people to offload truck

      • Day of Pickup – 12 to 6 pm, 2 hours shifts, 4 to 5 people each

      • Work with the NHS and Med Program staff liaisons to coordinator volunteers – Ms Snelling and Mr Manzell

    • Carin Carr will help Jennifer if she needs help

    • Marketing needed – Izzy will help create flyers

    • Link:  http://freshfruitorder.org/MauryBoostersAssociation

  • Trivia Night - Nov 1 - 

    • Doors open at 6

    • Questions start at 6:30

    • Mr Wright will be emcee

    • Teams – max of 6: can form own team or be placed on a team

    • Goal is building community

    • Pizza, drinks, dessert for sale

    • Trying to cover costs, not a money maker

    • Every person who registers gets one raffle ticket, can buy additional tickets for $2

    • Flyers are being posted throughout school/ QR Code

    • Who can help?

      • Set-up (3 pm): 

        • Katherine Moore

        • Courtney and Matt

        • Bob Dwyer

        • Julie Walsh

        • Michelle Nottingham

        • Megan Kiefner

        • Mr. Miller

        • Kathleen, Claire, Kennedi, Mia

  • Wine Night Idea

    • Local places and wine distributor lined up to do a high-end event

      • Target spring or late winter

Committee Report – Marketing & Communications – Rebecca Danchise / Courtney Challoner / Christine Redel

  • Marketing needs and plans noted in other sections 


Committee Report – Commodore Care Committee/PTSA – Jack Howell, Summer, Michelle Nottingham

Update on Dues Collected – Do we have enough to cover insurance?

    • 30 members / need 75 members to break even

  • Closet Update

    • Everything has been bought from Amazon wish list except one item

    • Highlight closet during Trivia Night for awareness

  • What is best way for the teachers to be informed about the closet?

    • Ask dept heads to talk to teachers about the closet

  • Committee would like to discuss how best to request funding from Boosters

Committee Report – Senior Flowers – Megan Kiefner / Erika Donohu

  • Update:

  • First senior night tonight – Volleyball -> flowers turned out very nice

  • Waiting on football, cheerleading and band to provide dates and numbers

Items from the Floor

  • Heat press – to make uniforms, save money

Important Dates

  • Oct 9th – Maury Night fundraiser at Guad’s

  • Oct. 18th - Homecoming & Booster Night at Football Game

  • Oct. 31st - Distribute Halloween Treats to Teachers (deliver October 31st)

  • Nov 1st – Trivia Night!

Meeting Adjournment

  • Meeting adjourned 

The next Maury Boosters Board Meeting will be:

 Monday, Nov 4th, 2024 – 7 pm, Trinity Presbyterian Church, 1600 Colonial Ave. 

Minutes Submitted by Ann Bockheim