MAURY BOOSTERS ASSOCIATION

BOARD MEETING MINUTES

Date | time 12/2/2024 7:00 PM  

Location: Trinity Presbyterian, 1600 Colonial Ave 

In Attendance

☑Julie Malcolm ☑Christine Redel ☑Megan Kiefner ☑Sarah Wesley 

☑Courtney Epps ☐Katherine Moore ☐Jennifer Moody ☑Elise Chard 

☑Julie Walsh ☑Nicole Drummond ☐Steven Traylor ☐Rebecca Danchise 

☐Erika Donohue ☑Brian Wynne ☑Ann Marie Wynne ☐Courtney Challoner 

☑Bob Dwyer ☐Catherine LaVoy ☐Melanie Sewell ☐ Summer Brennan

☑Karen Anderson ☑Ann Bockheim ☑ Jack Howell ☐ Michelle Nottingham

☐Shawn Wilkerson ☐Nicole Barnes ☐ Sarah McBride ☑ Cerise White

☐Jessica Dumm ☐James Barnes ☐Billy Chard ☑Grant Miller

☑Mylo Bowles ☐Kennedi Carpenter ☐Claire Giglio ☑Mia McBride

☐Kathleen Searing ☑Isabella Stone ☑Carin Carr ☑Megan Moorhouse

Call to Order and Welcome 

  • Meeting called to order by Julie Malcolm

Approval of Nov 4th, 2024 Minutes 

  • Motion to approve minutes: Megan Kiefner

  • Second: Christine Redel

  • All in favor: Ayes unanimous

Special Guest Speaker 

  • Special Guest - Jenn Pfitzner - Accountant for Maury Boosters and Board Member on Maury Foundation

  • Accountant for Maury Boosters for 15 Years

    • Tax returns only need to be filed if >$50K in treasury

    • Will help with monthly reports starting Jan 2025

  • Board Member of Maury Foundation 

    • Initially the foundation began with the goal of raising money for scholarships

    • Treasury has $1 million after years of fundraising

    • Provide scholarships to Maury students– now run by Hampton Roads Community Foundation

    • Funded $36,500 solely to Maury students last year

    • Due March 1st, need to file FAFSA, typically need-based

    • Foundation can help support needs of school, can help with projects for school

Treasurer’s Report – Treasurer: Sarah Wesley 

  • Current Balance $31,427.05

  • Account reconciliation – target date Dec. 9, 2024 

  • Tax Document has been filed for September-Year-End 2024 (Due by February)

  • Expect monthly reports starting in January 2025

Committee Report – Grants – Julie Walsh / Courtney Epps / Nicole Drummond

  • Update on approved grants – 

    • Soccer camera subscription is being finalized – Nov ‘24 to Nov ‘25

      • Field Hockey will also use it

      • Will make it accessible to any outdoor sport

    • Microwave ordered, should be up and running soon

  • New grant: 

    • Grant no: 2425-12

Requestor: Phillip Lane/Shaquone Blue Maury Marching Band

Amount of Grant: $1157

Request:  One Sextet Drum Kit 

Number of students benefited: 45

  • Vote on approval:

    • Motion to approve: Christine Redel

    • Second: Courtney Epps

    • Ayes unanimous

  • Band has a great need for new equipment; Maury is slated to get new band equipment in 2027 (Booker T was the first school to get new equipment)

  • Bob Dwyer and Courtney Epps requested full wish list of $18K to possibly find funding; Julie Walsh to provide full list

Committee Report – Teacher Appreciation – Christine Redel / Ann Bockheim/ Steven Traylor / Karen Anderson

  • Update on Holiday Lunch (Wed, 12/18) 

    • Volunteers Needed: 8 am set-up and throughout the event until 1 pm:

      • Ann, Christine and Karen

      • Nicole, Elise, Sarah, Cerise, Jack, Julie, Megan, Courtney, Bob, Carin

    • Sign Up Genius - Serving, Food and Raffle Prize Sign up, Amazon Wish List

    • Chik Fil A Pick-up (Steven Traylor)

    • Student Liaisons to possibly help with raffle items unloading and set up

    • Flyer - Rebecca Danchise

    • Need coolers to keep hot food hot – Carin 

    • Santa Wish List Tree – Isabella will create and organize installation

    • Need check to present to Teacher of the Year (Ms Ebonie Campbell) – Sarah will have a check available

    • Lunch times:

      • First Lunch 10:55-11:25

      • Second Lunch 11:30- 12:00

      • Third Lunch 12:05 – 12:35

  • Debrief on Happy Hour at Cogan's

    • Spent $450 (take out containers put us over budget)

  • Update on Norfolk Admirals tickets for Feb/Mar – Bob 

    • Director of Sales told Bob to pick a date, will look at basketball schedule to avoid conflict. Possibly have band or choir come to sing National Anthem. Aim for Feb/Mar. Possibly schedule on a Sunday when there are lots of 

  • Football night follow up: 

    • Lunch Update – email Cathy LaVoy for a date

    •  Total spent on event $250 (hot cocoa and photo booth) plus $75for lunch (cost lowered due to using donated gift cards)

Committee Report – Fundraising – Brian and Ann Marie Wynne / Bob Dwyer / Elise Chard / Jennifer Moody 

  • Fruit Sale – 118 boxes sold (156 last year) Need help with unloading & distribution, adult & student volunteers

    • Pick Up Date – Week of Dec 9th, needs to be from 3pm to 6 pm due to buses in lane by ROTC room

    • Unloading of truck requires volunteers – students and adults

    • Location: ROTC room

    • Date will be communicated to those who purchased fruit

    • Volunteers: Carin, Anne Marie

  • Trivia Night Update - Friday, 1/24 Smartmouth, doors open at 6, trivia starts at 7

    • Need help with gathering items for silent auction baskets

    • Bob and Courtney will help collect items for baskets

      • E-mail Bob and Courtney if you have items, they can also pick up

    • Sarah will donate bottle of whiskey

    • Elise – concert tickets

    • Bob – restaurant gift cards, golf

    • Carin – restaurant gift card

    • Isabella – will facilitate student art items

    • Basket Assembly at Anne Marie’s house– Julie W, Carin, Ann B, Courtney, Karen A

    • Look into renting chairs

  • Need to sell Merch at home basketball games - Home games – 

    • 12/11 

    • 12/18

    • 1/10

    • Nicole and Cerise will sell at JV Basketball Game

    • Sell seats at Swimming

  • “Giving Tuesday” – Christine will make a post 

  • Wine Night idea – Codex is willing to do it, need a date, late winter, early spring

    • Bob Dwyer, Sarah Wesley, Julie Walsh, Ann Bockheim

Committee Report – Commodore Care Committee/PTSA – Jack Howell, Summer, Michelle Nottingham

  • Update on Thanksgiving offerings – improvements for next year

    • Better alignment on distribution with counselors in advance 

    • Gave out 12-15 including grocery gift cards

    • National Honor Society made baskets, Culinary Dept made baskets, unsure who to give them to

    • Needed transportation for ForKids pick up of baskets

    • Next year – 

      • in September request gift cards from grocery stores

      • in early October – work with counselors to identify families in need 

    • Ask Ms Berg how many grocery gift cards were distributed (follow up after holidays)

  • Great success for the family displaced by house fire, many items donated and purchased from Amazon; family very grateful for the donations

  • Planning a “rapid response team” e-mail for Boosters to opt in if they would like to assist with needs rather than e-mailing entire mailing list

  • Jack to attend 12/3 Staff Meeting

    • Encourage teachers to identify families who have a need 

    • Inform counselors

    • Seek new ideas for what the closet needs

  • Honor Roll Assemblies - 9th grade - 1/31; 10th grade - 2/7; 11th grade 4/11; 12th grade 5/12

  • Very large need for feminine products – both at home and at school

    • Update on NHS drive for Feminine Products

      • Ms Snelling is on board for a drive 

    • Aunt Flow – partners with schools to provide feminine supplies

      • Megan Moorhouse to contact

  • Other supplies needed, list provided by Summer – use the money from the Guad’s fundraiser

  • 25 Baskets that can be given for holidays to Maury families, provided by First Presbyterian Church – Rebecca Danchise is contact person at First Pres, Jack Howell will follow up

Committee Report – Senior Flowers – Megan Kiefner / Erika Donohue

  • Update:

    • Tommy Staples – next Thu is the fall sports awards night – 

      • Dec 12th 7:00 pm

Items from the Floor

  • Discussion of meeting location

    • If anyone has other locations that they can suggest please feel free to suggest

    • Current location is quiet and also free

    • If anyone is not comfortable meeting in this location please e-mail Julie Malcolm

Meeting Adjournment

  • Meeting adjourned 

The next Maury Boosters Board Meeting will be:

 Monday, Jan 6th, 2025– 7 pm, Trinity Presbyterian Church, 1600 Colonial Ave. 

Minutes Submitted by Ann Bockheim