MAURY BOOSTERS ASSOCIATION

BOARD MEETING MINUTES

Date | time 1/6/2025 7:00 PM  

Location: Trinity Presbyterian, 1600 Colonial Ave 

In Attendance

☑Julie Malcolm ☑Christine Redel ☑Megan Kiefner ☑Sarah Wesley 

☑Courtney Epps ☐Katherine Moore ☐Jennifer Moody ☐Elise Chard 

☑Julie Walsh ☐Nicole Drummond ☐Steven Traylor ☐Rebecca Danchise 

☑Erika Donohue ☑Brian Wynne ☑Ann Marie Wynne ☐Courtney Challoner 

☑Bob Dwyer ☐Catherine LaVoy ☑Grant Miller ☑ Summer Brennan

☑Karen Anderson ☑Ann Bockheim ☐ Jack Howell ☑ Michelle Nottingham

☐Shawn Wilkerson ☑Nicole Barnes ☐ Cerise White ☑ Meghan Moorhouse

☐Jessica Dumm ☐Sarah McBride ☐Billy Chard ☑Carin Carr

☐Mylo Bowles ☐Kennedi Carpenter ☐Claire Giglio ☐Mia McBride

☐Kathleen Searing ☐Isabella Stone

Call to Order and Welcome 

  • Meeting called to order by Julie Malcolm

Approval of Dec 2nd, 2024 Minutes 

  • Motion to approve minutes: Julie Walsh

  • Second: Bob Dwyer

  • All in favor: Ayes unanimous

Treasurer’s Report – Treasurer: Sarah Wesley 

  • Current Balance ~$30,000

Committee Report – Fundraising – Brian and Ann Marie Wynne / Bob Dwyer / Elise Chard / Jennifer Moody 

  • Fruit Sale Debrief

    • $666 cash/checks + $100 (not paid)

    • $162 CashApp + $19 (sold leftover cheesecake)

    • $724.50 check from Pee-Jay's

    • Total Profit: $1671.50

    • Student Volunteers: bad weather; truck was 2 hours behind, ROTC kids and med students unloaded truck (about 10 students); med students also loaded cars with fruit day of pick-up (only 3-4 students needed)

    • Communication – needs to be to everybody, all communication now is only through one person; more Boosters need to be in the loop

    • New pick up location – convenient to have freezers for cheesecake

  • Giving Tuesday Debrief

    • Received $450 in donations (plus $500 more expected from a donation and company match; not yet received)

    • Thank you notes – Megan Moorehouse will write them

  • Trivia Night Planning - Friday, 1/24. Doors open 6pm. Trivia starts 7pm. Mr. Wright hosting. Need help spreading the word, donations for baskets and making silent auction baskets 

  • Wine Night – Bob

    • Meet with Codex and Wine Distributor and pick date

    • Help: Ann, Sarah W

  • Sell Merch at basketball games - What days can people sell in Jan/Feb?  

    • Set up at 5 pm, girls games 5:30, boys at 7 pm

    • 1/17 vs Norcom – Carin, Christine, Michelle, Sarah W

    • 2/12 vs Manor – Megan Moorhouse (prefers later shift), Erika (can get there at 6), Megan Kiefner

Committee Report – Teacher Appreciation – Christine Redel / Ann Bockheim/ Steven Traylor / Karen Anderson

  • Holiday Lunch Debrief – See attached 

  • Santa Wish List Tree

    • Lots of school supplies are on list – teachers can likely get these from their dept head

    • Julie Walsh will follow up on items that need to be requested through grants

  • Football Night – total spent $360

  • Norfolk Admirals – offer was for 50% off ticket price, had to nix the idea

  • Erika will look into basketball tickets

  • Budget Update for this school year: $2255 spent (includes Teacher of Year check); budgeted for $6000

  • Upcoming Plans: Valentine’s Treats (Feb) Karen Anderson taking the lead on organizing– would students like to help again?


Committee Report – Commodore Care Committee/PTSA – Jack Howell, Summer, Michelle Nottingham

  • Update – closet is getting used; not running low on anything; will need to restock in the spring

  • Need shoes for students- new or gently used (sneakers, slides, crocs)

  • Bob will follow up on possible shoe sources

  • Budget discussion – we raised $540 at Guad’s – use this for the PTSA budget

  • PTSA has discussed creating a list of people who they reach out to for donations when there is a need. Create a google sign up form and post on Maury Boosters Buzz. Include the purpose of this list in the description. 

  • Upcoming Honor Roll Assemblies - 9th grade - 1/31 and 10th grade - 2/7 

    • Typically spent $150-$200 on each assembly last year

    • Volunteers to set up:

      • 1/31 12:30: Sarah Wesley, Karen Anderson

      • 2/7 12:30: Sarah McBride, Summer

  • Update Feminine Care Drive – there are still supplies in closet

    • Megan Moorehouse- working on sourcing donations

  • Coffee pod replenishment – one teacher asked for more pods on holiday wish list; find out what is needed before buying

Committee Report – Grants – Julie Walsh / Courtney Epps / Nicole Drummond

  • New grant: 

    • Grant no: 2425-13

Requestor: Raven Ravell / Graduation Coach

Amount of Grant: $100

Request:  Assorted Fidget Toys for Incentives/Concentration Aides 

Number of students benefited: 20-30

  • Vote on approval:

    • Motion to approve: Sarah Wesley

    • Second: Erika Donohue

    • Ayes unanimous

Committee Report – Senior Flowers – Megan Kiefner / Erika Donohue

  • Update

    • No requests yet for winter sports

Planning Ahead

  • Looking forward to 2025: 

    • January - Trivia Night, 9th grade Honor Roll Assembly

    • February - Valentine's Treats for teachers, 10th grade Honor Roll Assembly, Begin planning Week of Giving

    • March - Spring Survey to teachers

    • April - Week of Giving Fundraising, Senior Yard Sign Sale, Happy Hour for teachers?, Wine Night?, 11th Grade Honor Roll Assembly

    • May - Teacher Appreciation Week, AP & SOL Exams, Senior Night Awards

    • June - End of Year Booster party!

Meeting Adjournment

  • Meeting adjourned 

The next Maury Boosters Board Meeting will be:

 Monday, Feb 3rd, 2025– 7 pm, Trinity Presbyterian Church, 1600 Colonial Ave. 

Minutes Submitted by Ann Bockheim

Holiday Lunch Dec 18 2024 Takeaways for Next Year

Volunteer Tasks / Approx time frames:

  • 7:30 - Gather supplies from Boosters closet, set out drop-off signs 

  • 8:30 - Set up/Decorate Room (ROTC staff will set up tables)

  • 8:30- 10:00 - Door runners (receive food at exterior door and pass to food table) 

  • 8:30-10:30 – Set up Food and Dessert Tables

  • 9:30 - Set up Raffle Table 

  • 10:00 - Fetch food from Chik-Fil-A

  • 10:45-12:00 - Serve Food / Raffles

  • 12-1:00 – Clean Up

Food Notes:

  • We had a low response on Sign-Up Genius for food sign-up: did not have enough people sign up for cold salads, rolls, hot dishes, desserts

  • Ran out of pasta salad/potato salad, rolls, waters, desserts (bought more dessert at Harris Teeter)

  • Had a lot of hot food left over - on Sign Up Genius, possibly ask to specify how many their dish will feed.

  • Ran out of water (had 3 cases; last year same quantity and had leftover water)

  • Had 5 nugget trays and 2 tenders trays. Next year ask for 6 tenders trays (had tenders on sign up but nuggets were ordered by some)

    • Keep better track of what is left in coolers; had more tenders in cooler

  • Have more specific descriptors of what people are bringing 

  • Needed Vegan options (instead of vegetarian) – quite a few staff had only raw veggies and fruit due to being vegan. Possibly buy a few hot vegan dishes next year. 

  • Bring large tub of spreadable butter (not on sign up genius so Boosters provide)


Raffle Notes:

  • Attendance - 1st lunch 77, 2nd - 47, 3rd - 22 - based on raffle tickets filled out

    • Next year, allot more raffle prizes to 1st lunch (had a lot of leftover prizes at 3rd lunch)

  • Gift Cards, Wagons and Wine were a hit

  • Popular Snacks: Goldfish, Cheez-Its, Fuit Snacks

  • Not popular Snacks: Granola Bars, Nutrigrain Bars

  • Cleaning Supplies (Swiffers and Clorox Wipes) were popular

  • Too many tissues this year (we re-packaged them in sets of 4 boxes) – would recommend the Amazon wish list item is a smaller bundle of tissues so each teacher gets 6-8 boxes and we don’t have to re-package them.


Misc Take Away Notes:

  • Attendance – 1st lunch 77, 2nd – 47, 3rd – 22 – based on raffle tickets filled out

  • Asked ROTC staff for 10 more chairs b/c they had it set up only 8 chairs at 4 tables. Not enough seats. 

  • Presented Teacher of the Year with check for $500

  • Consider dressing more festively/match the theme of spirit week

  • Serving times on the Sign Up Genius need to be changed. 10-11:30 was shift 1 for serving and first lunch started at 1055. Or change slot name to: Serving/Set-up Help.

  • White tablecloths and serving utensils/platters– take home to wash and return to Boosters Closet  


Costs:

  • Costco:  $340 - 6 bottles of wine, 3 mac n cheeses, 1 veggie tray with hummus, paper plates, 4 goldfish boxes, 2 SkinnyPop Popcorn boxes, 6 tissue boxes, 3 kale salad mixes, and 1 huge bag of dinner rolls.

  • Dollar Tree: $67 – plastic tablecloths, Christmas tissue paper, gift card boxes, etc


Prep Notes:

  • Create flyer and ask Ms Berg and Ms Dunn to send to staff in advance

  • Confirm via e-mail with Ms Dunn and Sam Baker a few days ahead of time

  • Request large Maury flags be put out where drop off area is

  • Confirm carts will be available

  • Confirm arrival time 7:30 am to access Booster storage closet

  • Ms Dunn will arrange with ROTC staff to be available to help with set-up of room (See Teacher Appreciation Binder for room set up diagram and photos)